Easily Manage & Book Meeting Rooms With Qudify
Smarter, faster meeting room bookings for modern workplaces.
Project Scope
UX improvement, Visual Design
Role
User Research, User flows,
Prototyping, Hi-Fi designs
Duration
Dec 2023 - Jan 2024
About Qudify
Qudify is a horizontal SaaS for enterprises and MSMEs focused on replacing paper with QR codes to ensure operational efficiency and decarbonisation for a sustainable future.
Understand the Context
Despite the rise of hybrid work and digital tools, a 2024 survey found that 74% of participants whose companies do not use meeting room booking software reported it can take up to 10 minutes to find an available meeting room.
Modern offices are evolving, but most still book meeting rooms using manual methods, such as whiteboards, spreadsheets, or verbal coordination.
This can lead to scheduling conflicts, wasted time, and reduced productivity. In today’s fast-paced world, there is a clear need for a more efficient, digital booking solution.
Objective
To design a real-time meeting room booking system that simplifies the booking process, reduces scheduling conflicts, and integrates with team calendars. The goal is to offer a faster, more reliable, and user-friendly solution that supports urgent and flexible bookings, making it ideal for the pace of modern work.
Pain Points
A closer look at the common problems employees face during the meeting room booking process. From confusion to last-minute coordination hassles.
Confusing and time-consuming process
Without software, booking a meeting room becomes a slow, frustrating task, especially in large offices with multiple teams competing for space.
Double bookings and scheduling conflicts
Rooms get booked by more than one person at the same time, causing last-minute changes and disruptions.
No real-time view of room availability
Employees often don’t know which rooms are free or for how long, often delaying their meetings.
Manual back-and-forth coordination
Organizing a meeting requires several messages or calls, increasing the effort and risk of miscommunication.
No reminders or notifications
Without automated reminders,
People may forget bookings or arrive late because there are no reminder systems in place.
Missing insights on room utilization
Companies can’t track how frequently meeting rooms are used, which teams use them the most.
Designing the Flow
From scanning a QR to confirmation see how the booking process flows.
Designing the Solution
A step-by-step look at the old booking flow compared to the improved experience.
Discover What's Next
Easily Manage & Book Meeting Rooms With Qudify
Smarter, faster meeting room bookings for modern workplaces.
Project Scope
UX improvement, Visual Design
Role
User Research, User flows,
Prototyping, Hi-Fi designs
Duration
Dec 2023 - Jan 2024
About Qudify
Qudify is a horizontal SaaS for enterprises and MSMEs focused on replacing paper with QR codes to ensure operational efficiency and decarbonisation for a sustainable future.
Understand the Context
Despite the rise of hybrid work and digital tools, a 2024 survey found that 74% of participants whose companies do not use meeting room booking software reported it can take up to 10 minutes to find an available meeting room.
Modern offices are evolving, but most still book meeting rooms using manual methods, such as whiteboards, spreadsheets, or verbal coordination.
This can lead to scheduling conflicts, wasted time, and reduced productivity. In today’s fast-paced world, there is a clear need for a more efficient, digital booking solution.
Objective
To design a real-time meeting room booking system that simplifies the booking process, reduces scheduling conflicts, and integrates with team calendars. The goal is to offer a faster, more reliable, and user-friendly solution that supports urgent and flexible bookings, making it ideal for the pace of modern work.
Pain Points
A closer look at the common problems employees face during the meeting room booking process. From confusion to last-minute coordination hassles.
Confusing and time-consuming process
Without software, booking a meeting room becomes a slow, frustrating task, especially in large offices with multiple teams competing for space.
Double bookings and scheduling conflicts
Rooms get booked by more than one person at the same time, causing last-minute changes and disruptions.
No real-time view of room availability
Employees often don’t know which rooms are free or for how long, often delaying their meetings.
Manual back-and-forth coordination
Organizing a meeting requires several messages or calls, increasing the effort and risk of miscommunication.
No reminders or notifications
Without automated reminders,
People may forget bookings or arrive late because there are no reminder systems in place.
Missing insights on room utilization
Companies can’t track how frequently meeting rooms are used, which teams use them the most.
Designing the Flow
From scanning a QR to confirmation see how the booking process flows.
Designing the Solution
A step-by-step look at the old booking flow compared to the improved experience.
Discover What's Next
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Easily Manage & Book Meeting Rooms With Qudify
Smarter, faster meeting room bookings for modern workplaces.
Project Scope
UX improvement, Visual Design
Role
User Research, User flows,
Prototyping, Hi-Fi designs
Duration
Dec 2023 - Jan 2024
About Qudify
Qudify is a horizontal SaaS for enterprises and MSMEs focused on replacing paper with QR codes to ensure operational efficiency and decarbonisation for a sustainable future.
Understand the Context
Despite the rise of hybrid work and digital tools, a 2024 survey found that 74% of participants whose companies do not use meeting room booking software reported it can take up to 10 minutes to find an available meeting room.
Modern offices are evolving, but most still book meeting rooms using manual methods, such as whiteboards, spreadsheets, or verbal coordination.
This can lead to scheduling conflicts, wasted time, and reduced productivity. In today’s fast-paced world, there is a clear need for a more efficient, digital booking solution.
Objective
To design a real-time meeting room booking system that simplifies the booking process, reduces scheduling conflicts, and integrates with team calendars. The goal is to offer a faster, more reliable, and user-friendly solution that supports urgent and flexible bookings, making it ideal for the pace of modern work.
Pain Points
A closer look at the common problems employees face during the meeting room booking process. From confusion to last-minute coordination hassles.
Confusing and time-consuming process
Without software, booking a meeting room becomes a slow, frustrating task, especially in large offices with multiple teams competing for space.
Double bookings and scheduling conflicts
Rooms get booked by more than one person at the same time, causing last-minute changes and disruptions.
No real-time view of room availability
Employees often don’t know which rooms are free or for how long, often delaying their meetings.
Manual back-and-forth coordination
Organizing a meeting requires several messages or calls, increasing the effort and risk of miscommunication.
No reminders or notifications
Without automated reminders,
People may forget bookings or arrive late because there are no reminder systems in place.
Missing insights on room utilization
Companies can’t track how frequently meeting rooms are used, which teams use them the most.
Designing the Flow
From scanning a QR to confirmation see how the booking process flows.
Designing the Solution
A step-by-step look at the old booking flow compared to the improved experience.
Discover What's Next
Real Estate | May 2023 - July 2023
Revamping Qdesq's Workspace Booking Experience
Book the perfect office space in a few simple steps.
View case study
Entertainment Technology | June 2022
Spotify Reimagined: Smarter Song Selection
Introducing multi-select song selection on the playlist.
View case study